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Name of the project:
eProcurement
Department under which the project was taken:
Industry & Mines Department, Government
of Gujarat
Project Vision & Objectives:
One of the prime objectives of the Government is to
secure efficiency benefits from the e-enablement of business process.
Purchasing is often the area where the greatest savings can be made
within any organization. E-enabling Purchasing helps to achieve those
savings sooner as well as bringing other benefits such as best practice
processes and quality management information. eProcurement project
initiated with the vision of achieving above stated goals.
Project stakeholders (internal and external)
Internal
: All the departments conducting e-Procurement
(Buyer Community)
External : All the bidders / suppliers / vendors
(Business Community)
Project Description:
e-Procurement system introduced for all the purchases and
procurements in all the Government departments, Nigams and Societies
under the administrative control of the State Government and which are
funded by Government. Roll out of e-Procurement carried out in a phase
manner starting from few works / items for limited Departments to
multiple items for many departments.
e-Procurement is Online
bidding system wherein the physical tendering activity is carried out online
using the Internet and associated technologies. This system enables the
user to
introduce ease
and efficiency
without compromising the
required
procedures of the department and also provides transparency, results in
savings of time
and money, shortening of procurement cycle, ease of operation to the implementing
department
and to the bidders / suppliers / vendors.
Through
www.nprocure.com
portal any organization can avail of e-procurement services. The portal
is enabled with end to end e-procurement software. The portal can handle
all the activities from the notice inviting tender to the publishing of
the complete tender in the electronic form to corrigendum to filing,
encryption for security, and digital signing of online tenders, to
multistage evaluation and final conclusions. The portal can handle multi
currency situations, multistage evaluations, reverse and forward
auctions, catalogue management and so on.
Features of
e-Procurement:
-
Government officials (Users)
registration
and
Right
Allocation
-
Vendor
registration
& Pre Qualification
-
Indent creation and approval
-
Estimated
Cost
Value
(ECV)
-
Tender
Document
management
-
Tender Creation and approval
-
Tender Publishing
-
Tender
promotion
via e-mail
alerts
-
Issue of Corrigendum
-
Online / Offline
Sale
of
Tender
Schedule
-
Conduction of online Pre
Bid
meeting
-
Online
bid
Submission
by vendors (Facility for
2 bid / multiple
bid system)
-
Online Automated
Bid
Comparatives (Technical and Commercial)
-
Online negotiations
-
Award of LOI
-
Reverse
Auction
/
Forward
Auction
-
Rate
contract management
-
Purchase statistics
-
Site
Access
Reports / Web Statistics
 Technology
Architecture:
The project has been built
on a 3-tier architecture. There's a presentation tier, which provide the
front end for the site. There's a business logic tier, which handles
several tasks including authentication, authorization and workflow
management. Lastly there is a database tier, which is used to read and
write the data from its database.
The business logic has been kept separate from the presentation
logic by design. This makes the
system
more scalable allowing new departments to be incorporated into the
system. All workflow and navigation
code
has been abstracted from the user interface
for
achieving this. Being an online system where users are logging in, getting
authenticated and filing
tenders
the system needs to have proper security. For this, two-factor
authentication, digital signatures and 128-bit SSL encryption have been
incorporated.
e-Procurement System introduced for the following
transactions:-
-
For purchases and
procurement of goods, plants, equipments, machinery, medicines,
medical and surgical suppliers and stores items, all type of store
items, supplies and purchases, food and civil supplies stores items
and purchases, printing and stationary items and purchase, all type
of vehicles purchases, furniture an fixtures etc.
-
All type of civil
construction and related works etc.
-
Outsourcing of
required
services
etc.
-
Auctioning of old
plants, equipments, machinery, buildings, vehicles,
furniture and fixtures, lands, properties
etc.
-
All other
purchases and
work
orders.
Status & Result:
-
The
project
initiated in the month of October 2004
and made
compulsory
for all the
government
department
from
January 2007. At
present
56 departments through their 168
offices are conducting online tendering
and are prime
stake
holders of the project.
-
More than 3002
electronic
tenders worth Rs.
4,500 crore handled so far
-
Current
rate
is about 500 tenders
a month
Specific achievements during the year 2006-07
-
During the year
eProcurement was identified as a significant administrative reforms
project and accordingly its progress was orchestrated throughout the
year by significant training and educations programs, infrastructure
improvements, awareness and creating business process reengineering.
-
During the year
no. of monthly tender increased from 20 tender per month in the
first quarter of year 2006-2007 to 432 tender per month in March
2007.
-
170 numbers of
training programs arranged.
-
4385 people
(Buyers and suppliers) participated in the program
-
Total 1273
Tenders worth of Rs. 1985 Crore floated during the year.
-
Total numbers of
man days saving in tendering activity was 23.5 days multiple by 1273
tenders = 29,915.5 days.
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